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What are some things that facility managers should know

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The Facility Manager plays a crucial role in the upkeep of business functions that support the smooth day-to-day functioning of a business, regardless of a building or factory. From strategic planning to real estate maintenance, facility owners hire their services(Facility Managers)to manage their buildings most cost-effectively and efficiently. The responsibilities of a typical facility manager include:

  • Scheduling planned preventive maintenance 
  • Addressing building repairs at the earliest
  • Handling legal, compliance & contractual matters
  • Providing equipment and amenities as per business needs
  • Environment Health and Safety Compliance
  • Optimizing the spaces in the facility for best use 
  • Upholding security of the premises from external visitors

As an adept facility manager, you require technical skills to perform and supervise work.

To optimize various facility functions, facility managers need to understand that it is high time they toss ineffective papers and excel sheets. They need to switch over to digital tools such as Computer-Aided Facility Management(CAFM) software that enables them to reach out to all the stakeholders and connect them in a single unified digital pipeline for better strategic planning and managing resources most cost-effectively. ..

The key benefits of facility management software are:

Improving Workplace Efficiency

Real-time centralized data storage on a cloud environment and instant access with uncompromised security of information enable facility managers to operate at peak efficiencies, expedite the maintenance management process which is slow otherwise, and reduce potential disruptions in the workplace. It can also be highly effective when entrusting tasks to external service contractors and their teams.

Cutting Down Costs

A CAFM empowers Facility Managers with the right tools to improve productivity and minimize procurement, utility, and maintenance costs. Inventory Master, Asset Master, and interactive 2D floor plans help them to identify assets, spares; dependencies, and stock status. A good and competent CAFM should have a unique workflow for asset lifecycle management and warranty management to avoid premature disposal of an asset and prolong its lifespan to derive the maximum benefit from it. Space management reviews and plans can aid in reducing operational costs. Ultimately, it helps prevent unnecessary capital investment.

Improving Strategic Processes

Whether proactive, preventative, predictive, or corrective maintenance, CAFM tools support the intervention of multiple maintenance strategies at the apt time. Proactive maintenance can help reduce maintenance costs by up to a whopping 70%, so it is worthy of consideration. You should be able to achieve a quick overall ROI.

Agility and Accessibility

Cloud-based SAAS facility management or on-premise CAFM/CMMS tools allow users to manage their data while on travel or from the comfort of their work cubicles using their mobile devices. Such solutions provide agility while safeguarding data when stakeholders need access to important data such as contact details, user manuals, terms and conditions, and statistical analysis.

Therefore, using cloud-based maintenance software to maintain your facility improves the overall user experience and gives a boost to productivity. InnoMaint is one such CAFM that dominates the CMMS market during the trying post-pandemic times helping businesses achieve a strong foothold in the market.