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Microsoft 365 Vs Google Workspace Vs Zoho Workplace: top email and productivity suites in 2022

Microsoft 365 Vs Google Workspace Vs Zoho Workplace: top email and productivity suites in 2022

Digital transformation and employee enablement have become a crucial imperative in today’s ever-changing business world. To meet the changing workstyle demands, organizations are always on the lookout for digital collaboration and communication solutions to keep employees productive while giving them the flexibility to work from anywhere and anytime. Access to the right set of tools and technologies can not only help your employees improve productivity but can also reduce the time wasted in manual operations and processes.

Employees who work for firms that make apps available and highly accessible spend 17% less time on manual processes. (1)

This reiterates the importance of having cloud-based collaborative and productive software in the organization for improving team productivity and communication.

In this article we are going to talk about the 3 most popular cloud-based productivity suites – Microsoft 365, Google Workspace and Zoho Workplace followed by a detailed comparison.

Google Workspace (formerly G-suite)

Video Source: Google Workspace

Google Workspace is a cloud-based productivity suite offered by the tech giant, Google. On 6th October 2020, the company officially changed the name from G-suite to Google Workspace. It includes the most famous productivity applications like Gmail, Calendar, Google Drive, Sheets, Docs, Slides, Meet and many more. Google has changed the way businesses operate because, with Google Workspace, even small businesses and startups can function seamlessly without allocating huge IT budgets.

Google has clubbed its most important product offerings in one package deal with Google workspace. Some of the features which help make Google Workspace a crowd favourite is:

Fully Bespoke: Google Workspace can be easily customized according to your organization’s needs and requirements. Right from creating a domain-based email id to securing applications for protecting data.

Seamless: Google Workspace is fast and seamless in operation. You can easily access different Google products (docs, calendar, Gmail, Meet, etc.) from within the same platform. It offers one simplified and integrated platform for better collaboration and coordination.

Scalability: Google Workspace is very easy to scale, monitor, and manage. With the help of the central management console, you can easily add/remove users, create groups and do other necessary tasks.

Secure everywhere: With Google’s advanced security features like two-step authentication, you can be assured of the safety of data. With 24/7 customer help and support for Google Workspace, you can work from anywhere in a secure working environment.

Microsoft 365

Image Source: Microsoft 

On 21st April 2020, Microsoft changed the name of its productivity suite to Microsoft 365 from Office 365. Microsoft 365 offers a wide range of cloud-based office productivity tools to help your teams get the work done. Some of the important applications include Word, Excel, OneDrive, OneNote, PowerPoint, and many others. To meet the increasing demands for a hybrid workspace, Microsoft also recently updated its 365 offering to a mobile collaborative platform, for increased flexibility and availability.

Microsoft 365 is one of the most popular office suites in the market. In many organizations, Microsoft 365 is the de facto enterprise office suite. This suite of apps can help your employees work, collaborate, learn, connect, organize virtual meetings and many other tasks on the go. Microsoft 365 also offers world-class security features to stay secure and protected on any device. Comprehensive and diligently built intelligent security systems help keep every information safe and secure. It also offers a 14-days free trial.

Microsoft 365’s security features depend on the subscription plan. Some of the most important security features of Microsoft 365 are:

  • Multi-Factor Authentication
  • Device Management
  • Advanced Threat Protection
  • Privileged Identity Management
  • Encrypted Email and Data Loss Prevention
  • Azure Identity Protection

Zoho Workplace

Image Source: Microsoft 

Zoho Workplace offered by the Indian tech giant, Zoho is aiming to redefine the way an organization works. Irrespective of the size, Zoho Workplace offers the tools needed to streamline workflows and increase efficiency. Productivity and time management is essential for a company’s growth. Zoho Workplace offers a cloud-based platform to collaborate effectively and improve productivity. Some of the important and famous applications are Zoho Mail, Connect, Chat, Writer, Sheet, Docs and others.

Zoho Workplace offers versatile productivity tools to simplify everyday tasks. A few important features are:

Easy access: You can access any type of file, be it Word, pdf, or excel. You can simply open the files in Zoho Sheet, Writer, and Show and start working on them immediately.

Real-time collaboration: Real-time collaboration on different documents, presentations, sheets can be done easily with Zoho Workplace. You can easily edit, comment, track changes on different applications while working together in a team.

Effective communication: Effective team communication is crucial for any team’s success. With Chat, Mail or intranet, organizations can effectively improve communication between different teams. Zoho Workplace helps organizations to build effective communication channels amongst teams to achieve business targets.

Best productivity suites: Google Workspace Vs Microsoft 365 Vs Zoho Workplace 

Google Workspace  Microsoft 365 Zoho Workplace 
Available Plans 
  • Business Starter
  • Business Standard
  • Business Plus
  • Enterprise
  • Microsoft 365 Business Basic
  • Microsoft 365 Business Standard
  • Microsoft 365 Business Premium
  • Microsoft 365 Apps
  • Standard Plan
  • Professional
  • Mail Only Plan
Pricing  ₹125 – ₹1260 per month per user

(Enterprise Plan’s Pricing Not Available)

₹125 – ₹1320 per month, per user ₹99 – ₹399 per user, per month
Cloud Storage 30 GB – Unlimited Starts from 50 GB (1 TB Email Storage) 50GB – 100GB
Business Email Gmail Outlook Zoho Mail
Word Processor Google Docs Microsoft Word Zoho Writer
Storage  Google Drive OneDrive WorkDrive
Spreadsheet Google Sheets Microsoft Excel Zoho Sheet
Video conferencing Google Meet Microsoft Teams Zoho Meeting
Team Intranet Currents SharePoint Zoho Workdrive
Presentations Google Slides PowerPoint Zoho Show
Calendar Yes Yes Yes
Administrative Tools Yes Yes Yes
Browser Versions Yes Yes Yes
Mobile App Versions Yes Yes Yes
Desktop Versions  No Yes No
Advanced Features  • Intranet Building Tools
• Email Archiving
• E-discovery tools
• Advanced Reporting
• Data Loss Prevention tools
• Advanced Virus Protection
• Mailbox rights management
• Personal and organizational analytics
• Cloud-based phone call hosting services
Phone Support Available 24/7 Available 24/7 NA
Free Trial  14-days Free Trial 1-month Free Trial for all plans 15-days Free Trial for Professional Plan


Which is best – Google Workspace Vs Microsoft 365 Vs Zoho Workplace?

All the three productivity suites discussed in this blog are great for businesses of all sizes. The best will depend upon your business’s unique requirements. If you are a small business with 10-50 employees, Zoho Workplaces can be a better option to start with. For enterprise-level needs, Google Workspace and Microsoft 365 might fit better. Again, it depends on your requirement and the need for collaboration. All three solutions are available at quite an affordable pricing for teams of all sizes.

We hope our comparison of features will help you select the best solution.

Do drop your queries through the comments section below.

Read Next: It will never be the same: Digital workplace trends after Covid-19

This blog was first published at ZNetLive blog.

Disclaimer: This article aims to provide information about the specific productivity and collaborative solutions of different vendors for general informational purposes only. Vendors may change their product or service pricing and features from time to time. It’s therefore advised in the interest of the website visitor that before taking a decision or making a purchase, updated information should be verified from the respective vendor’s site. This information has been sourced from the vendor websites and relevant resources available in the public domain as of October 2021. Though we make best endeavours to ensure that the information is accurate and up to date, we do not guarantee its 100% accuracy or timeliness.

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1 Comment

  1. I have been meaning to write something like this on my website and you gave me an idea. TY.


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